Privacy Notice – Wootton Bassett Carnival Ltd

Last updated: May 2026

Introduction

Wootton Bassett Carnival Ltd (“we”, “us”, “our”) is committed to safeguarding your personal data. This Privacy Notice sets out the types of information we collect, how we use it, and your rights under UK data protection law.

About Us

We are responsible for organising and administering the annual Royal Wootton Bassett Carnival and related events.

• Wootton Bassett Carnival Ltd
• Company number: 06289219
• Registered in England & Wales
• Registered office address: 6 Old Court, Royal Wootton Bassett SN4 8QY
• Contact us

We act as the “data controller” for any personal data we collect.

What Personal Data We Collect

A. Procession and Event Entries

• Name
• Postal address
• Email address
• Phone number
• Entry details (such as vehicle type, wheel walkers, act description)
• Safety-related information
• Insurance confirmation

B. Website Visitors

We use cookies and analytics tools to collect the following information:

• IP address (anonymised where possible)
• Browser type and device information
• Pages visited and time spent on the site
• General location (not precise)
• Cookie preferences

C. Contact Enquiries

• Name: Melanie Warwick
• Contact Us

How We Use Your Data and Lawful Basis

A. Event Administration (Legitimate Interests)

• Process procession entries
• Contact entrants about event logistics
• Manage safety requirements
• Organise wheel walker briefings
• Handle insurance and incident reporting
• Manage trophies and post-event matters

B. Website Analytics (Consent)

We use optional analytics cookies to understand how visitors interact with our website and to improve our services. These cookies are only used if you accept them via our cookie banner.

C. Safety and Legal Compliance (Legal Obligation / Legitimate Interests)

We may share information with:

• Emergency services
• Insurers
• Safety contractors (for example, road closure providers)

Information is shared only when necessary for safety or legal reasons.

D. Communications (Legitimate Interests)

We may contact you regarding:

• Event updates
• Safety information
• Trophy returns
• Post-event matters

We do not send marketing communications.

How Long We Keep Your Data

We retain procession entry information for up to 12 months after the event in order to:

• Manage post-event issues
• Handle insurance queries
• Contact trophy holders
• Prepare for the following year’s event

After 12 months, data is securely deleted.

Website analytics data may be retained for the period specified by the analytics provider.

Sharing Your Data

Personal data is only shared when necessary for:

• Event safety
• Insurance purposes
• Legal compliance
• Emergency response

We do not sell your data or share it with third parties for marketing purposes.

Cookies and Tracking Technologies

Our website uses essential cookies and optional analytics cookies. For full details, please see our Cookie Policy.

Analytics and embedded content cookies are only activated if you consent via our cookie banner.

Your Rights

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion (in certain circumstances)
• Object to processing based on legitimate interests
• Withdraw consent for analytics cookies
• Request restriction of processing

To exercise your rights, Contact Us

How to Complain

If you have concerns about how we handle your data, please contact us first. You also have the right to complain to the Information Commissioner’s Office (ICO):

www.ico.org.uk

Updates to This Notice

We may update this Privacy Notice from time to time. Any changes will be published on this page with an updated “Last updated” date.

Royal Wootton Bassett Carnival – Cookie Policy

Last updated: May 2026

Introduction

This Cookie Policy explains how Wootton Bassett Carnival Ltd (“we”, “us”, “our”) uses cookies and similar technologies on our website.

We use cookies for site functionality, understanding visitor use, and improving services. Some cookies are essential; others are optional and only used with your consent.

What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help the site remember your actions and preferences, and they allow us to understand how people use our website.

Cookies can be:

• Session cookies – deleted when you close your browser
• Persistent cookies – stored until they expire or you delete them
• First-party cookies – set by our website
• Third-party cookies – set by external services we use (for example, analytics)

How We Use Cookies

We use cookies for the following purposes:

A. Essential Cookies (Strictly Necessary)

These cookies are required for the website to function and cannot be switched off.

We use essential cookies to:

• Enable basic site functions
• Manage cookie consent
• Ensure security and performance

These do not store personally identifiable information.

B. Analytics and Performance Cookies (Optional)

We use third-party analytics tools to understand how visitors use our website and to help us improve it.

• Pages visited
• Time spent on the site
• Browser and device information
• General location (not precise)

Analytics cookies are only used if you accept them via our cookie banner.

C. Embedded Content and Third-Party Services (Optional)

Some pages may include content from third-party providers such as:

• Social media embeds
• Maps
• Video players
• Tracking technologies used to improve our services

These services may set their own cookies. They will only load if you accept optional cookies.

Cookies We May Use

Below is an example of the types of cookies used:

A full list of cookies may be updated as our website changes.

Managing Your Cookie Preferences

When you first visit our website, you will see a cookie banner allowing you to:

• Accept all cookies
• Reject non-essential cookies
• Manage preferences

You can change your preferences at any time by revisiting the banner or adjusting your browser settings.

How to Disable Cookies in Your Browser

You can block or delete cookies through your browser settings. Please note that disabling essential cookies may affect how the website functions.

Guidance for managing cookies is available at: https://www.allaboutcookies.org/

Updates to This Policy

We may update this Cookie Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

Contact Us

If you have any questions about our use of cookies, please Contact Us

Wootton Bassett Carnival Ltd